Your Face of America Gettysburg Participant Guide
It’s time to ride to Gettysburg with Face of America. By taking a few minutes to review the information contained on this page, you’ll be ready to arrive at ride check-in on Friday, October 8 at our host Hyatt Regency hotel at Crystal City in Arlington.
Be sure to bookmark this page for easy accessibility during the weekend.
Any questions? Please send us an email and we will help.
Friday, October 8th
12:00-6:30 p.m. Ride check-in / Bike inspection – Hyatt Regency Crystal City at Reagan National Airport, Arlington
- Hotel location: 2799 Richmond Highway, Arlington, Virginia 22202.
- Bike Inspection Opens – recommended for all participating athletes.
- Take the escalator or elevator down from the main lobby one level
All athletes and volunteers must personally check-in and pick up their packets. You may not have a friend or colleague pick up your packets owing to our paper liability waiver to be signed on site. If you are unable to check-in during the Friday period, our Saturday check-in between 5:30 a.m.-6:30 a.m. is available.
Saturday, October 9
5:00-6:30 a.m. Breakfast / Stage overnight bags in the trucks outside the Hyatt Regency Crystal City
- Hotel location: 2799 Richmond Highway, Arlington, Virginia 22202.
- Quick breakfast featuring a variety of protein-based breakfast sandwiches and small offerings provided on the Hyatt Regency lower level (if you eat in the hotel restaurant, or order room service, you are responsible for the cost)
- Please bring and place your overnight bag in the staged trucks outside prior to eating breakfast.
- Luggage must be clearly tagged with your name and your ride number.
5:30 – 6:30 a.m. Saturday athlete check-in and bike inspection
6:45 a.m. All athletes out of the Hyatt Regency to the Crystal Drive staging area
7:00 a.m. Outdoor opening ceremony
7:15 a.m. Face of America Gettysburg begins
Due to the route, you must arrive at the start on time. You MUST carry with you a valid, current photo identification card to enter Joint Base Myer-Henderson Hall. Stragglers will not be allowed to proceed through the base.
3:30 p.m. Riders arrive at the Frederick Fairgrounds, Frederick, Maryland
- Fairgrounds Location: 797 E Patrick St, Frederick, MD 21701.
- Athletes celebrate with food, beverage, and live musical entertainment. Food trucks will be on-site with options for purchase.
- Store bikes in a secured building.
- Collect your overnight bag, and catch free local hotel shuttles from the fairgrounds.
4:00-7:30 p.m. Shuttle service to hotels from Frederick Fairgrounds
- Shuttle vans provide transportation for participants to their hotels.
- Final shuttle departure from the Fairgrounds is at 7:30 p.m.
- No set group activities – dinner and transportation to local restaurants is on your own. Review an online list of local restaurants.
5:00-8:30 p.m. Adaptive athlete dinners
- $20 dinner vouchers for the Hilton Garden Inn’s Garden Grille & Bar are available for all registered adaptive athletes and caregivers. Reservations for these vouchers are required – reservations must have been made online by our October 1st deadline. Vouchers are not refundable, nor are they transferable.
- Adaptive athletes may spend more than $20 for their dinner, but are responsible for any cost beyond the $20 dinner voucher.
- All other athletes and volunteers are responsible for their own dinner arrangements in Frederick.
Sunday, October 10th
5:00–6:00 a.m. Breakfast / Baggage staging at the Frederick Fairgrounds
- Fairgrounds Location: 797 E Patrick St, Frederick, MD 21701.
- A quick breakfast featuring breakfast sandwiches and other items will be available from trucks outside at the fairgrounds (for meals at hotel restaurants, you are responsible for the cost).
- Please depart your hotels to arrive at the fairgrounds early, so we do not have a rush for the shuttles in the last minute. Shuttles begin service on a loop from the hotels at 5:00 a.m.
- Upon arrival, place your overnight bag in the luggage truck and collect your bike from the bike room.
6:15 a.m. Riders form up at Frederick Fairgrounds
6:30 a.m. Ride begins
- Due to permitting issues, we are on a tight timeline departing the Frederick Fairgrounds. Please assist us in meeting our permit schedule.
1:00 p.m. Ride finish and arrival at Brown’s Ranch at Gettysburg
- Ranch Location: 180 Redding Lane, Gettysburg, PA 17325.
- Arrival time is approximate – anticipated between 1:00 and 1:30 p.m.
- There is limited parking on the Brown’s Ranch property for family, friends, and colleagues available at the end of Windbriar lane entering the ranch.
- Additional street parking is along the northern part of Redding Lane, Woodcrest Drive, and other neighborhood streets. Please leave the main entrance to the ranch on Redding Lane open for the cyclists to pass. Golf carts will provide shuttle service for those parked on the city streets to the ranch.
- Reserved parking for ADA and service vehicles on Brown’s Ranch.
- Remote lot parking for visitors is at the Federal Communications Commission building, 1270 Fairfield Road, Gettysburg, PA 17325. Shuttling will be frequent to and from this location.
- Only service dogs are permitted on the Brown’s Ranch property. Any athletes with service dogs need to arrange for a friend or family member to care for the dog until the athlete’s arrival.
1:30 p.m. Program conclusion and closing ceremony
1:35-3:00 p.m. Brown’s Ranch Barn Party and Roast
- Areas for athletes to change from their cycling clothes to clothes from their overnight bags will be available.
- Athletes riding the Arlington bus need to load bikes onto trucks prior to festivities. Overnight bags can be loaded onto buses when they arrive.
- Enjoy a catered lunch with roasted chicken, sides, beverages, and live musical entertainment.
3:00 p.m. Buses depart Gettysburg for Hyatt Regency Crystal City Hotel, Arlington
- Departure time from Brown’s Ranch is set for 3:00 p.m. Loading begins at 2:45 p.m.
5:00-5:30 p.m. Buses arrive at Hyatt Regency Crystal City Hotel in Arlington
- Collect your overnight bag from the bus underneath storage bin.
- Collect your bicycle from the box trucks.
- Bike rentals are returned to vendors.
- Transfer to Hyatt airport shuttle for athletes departing for Reagan National Airport.
Important Note: This schedule is subject to change without notice.
Here is a listing of scheduled rest stops for Saturday and Sunday, along with the ride start and finishes. Please note that local conditions may change locations unexpectedly.
Saturday, May 4
Hyatt Regency Crystal City
2799 Richmond Highway
Arlington, VA 22202
Rest Stop #1
Avenel Neighborhood Park
10051 Oaklyn Dr
Potomac, MD 20854
Rest Stop #2
Mary of Nazareth Catholic School
Our Lady of the Visitation Parish
14129 Seneca Rd
Darnestown, MD 20874
Rest Stop #3 (Quick Meal)
Upper Montgomery Fire Station #14
19801 Beallsville Rd
Beallsville, MD 20839
Rest Stop #4
Carroll Manor Fire & Rescue Carnival Grounds
2795 Adams St
Adamstown, MD 21710
End of Saturday Ride
797 E Patrick St
Frederick, MD 21701
Sunday, May 5
797 E Patrick St
Frederick, MD 21701
Rest Stop #1
Utica District Park
10200-B Old Frederick Rd
Frederick, MD 21702
Rest Stop #2
The Promised Land
Tom’s Creek United Methodist Church
Emmitsburg, MD 21727
Rest Stop #3
Barlow Fire Co 22
2005 Taneytown Rd
Gettysburg, PA 17325
End of Ride
180 Redding Lane
Gettysburg, PA 17325
Face of America participants can enjoy valet parking at the host Hyatt Regency Crystal City at Reagan National Airport, 2799 Richmond Highway, Arlington, Virginia 22202. Upon arrival, pull into the main entrance at the intersection of Crystal Drive and South Potomac Avenue, where you can arrange valet parking with the parking representative. Clearance in the hotel garage is 6’8″. For Face of America participants, there is a $10 discount on the valet parking daily rate.
If you prefer to self-park, there are several parking garages and lots in the immediate vicinity of the Hyatt Regency you may consider. PMI manages the following parking options:
2611 Richmond Highway – $10.00 after 5 p.m. on Friday and $25.00 per day
2600 Crystal Drive – $10.00 after 5 p.m. on Friday and $25.00 per day
2451 Crystal Drive – $21.00 per day
The following parking option is managed by Park America:
2800 Crystal Drive – $6.00 per day
We recommend reserving parking prior to your arrival to guarantee a spot (an application like SpotHero can be useful in finding open parking).
If you are traveling to Arlington and Face of America Gettysburg by air transportation, the Hyatt Regency Crystal City at Arlington National Airport offers convenient free shuttle to and from Reagan National Airport (DCA). Shuttle service runs from the hotel front drive every 20 minutes on the hour from 4:40 a.m. to 12:20 a.m., seven days a week.
You may track shuttle service with estimated times to and from the airport: The Hyatt shuttle service will provide you estimated times to and from the airport. https://www.trackmyshuttle.com/
Use hotel code 2799 when opening the link to see the current location of the shuttle. Meet the shuttle on the main level, Terminal A (take the elevator from baggage claim to level 3); upper level, Terminals B and C. Shuttles pick up in marked locations.
For additional information regarding taxi service, subway access, and the Hyatt Metro Shuttle to and from the Crystal City Metro Station, visit the Hyatt Regency transportation page.
Face of America Gettysburg athlete and volunteer check-in is hosted Friday afternoon from 12 noon to 6:30 p.m., and early Saturday morning, 5:30 to 6:30 a.m., at the Hyatt Regency Crystal City at Reagan National Airport, 2799 Richmond Highway, Arlington, Virginia 22202. From the hotel lobby, descend the escalator or elevator to the lower level. Look for the Face of America Gettysburg banner and tables.
All athletes are required to check in personally, owing to our paper liability waivers that are signed. At ride check-in, provide your name, or present your photo identification to the registrant to receive your ride materials. These include your gift bag, ride jersey, bib, and ride number. Attach the bib to the back of your jersey with the provided safety pins. Your ride number will be attached to your bike, with the smaller sticker attached to your luggage. If you qualify for any fundraising incentives, you will receive these items at check-in.
Each rider is encouraged to have their bike or hand cycle inspected by the Face of America bike mechanic team. Every bike must be in good working order prior to riding on Saturday. We recommend you bring your bike to your local shop for a full tune-up prior to Face of America. The mechanics at Face of America will not provide tune-ups or major repairs, so plan ahead. Inspections generally take only a few minutes to complete, but there may be a line.
If you are unable to bring your bike with you to check-in on Friday afternoon, we will have mechanics available to inspect your bike on Saturday from 5:30 to 6:30 a.m.
Face of America has held our reception on Friday evening. Due to ongoing health concerns and local restrictions, the reception will be subjected to changes from traditional format.
World T.E.A.M. provides a secure bike storage room for participants on Friday evening, at the Hyatt Regency Hotel. At the Frederick Fairgrounds on Saturday evening in Frederick, a secure bike storage room will be provided as well. You do not need to bring your bicycle with you to your hotel room.
World T.E.A.M. will transport each participant’s personal overnight bag during Face of America. This service will transport bags to Frederick, Gettysburg and back to Arlington. You may collect your bag at Brown’s Ranch in Gettysburg if you are not taking the return bus to Arlington.
Every rider must keep his or her luggage to one small bag. Please be certain your bag is clearly identified and marked with your name, ride number and cellular telephone number (we will provide tags at check-in). Participant overnight bags will be available from the box trucks upon arrival in Frederick. Return your bag to the trucks on Sunday morning prior to the ride departure. Please note you are solely responsible for placing your bag in the box truck. World T.E.A.M. is not responsible for any lost or misplaced overnight bags.
The SAG vehicles are provided for the safety of all ride participants. If a Safety Marshal or Motorcycle Marshal directs you into a SAG vehicle, your cooperation is appreciated. Place your bicycle in the accompanying trailer. You may leave the SAG vehicle at the next rest stop and return to the ride.
SAG vehicles will trail the riders and pick up anyone who has a mechanical problem or who may need a rest from riding. No one can ride following the final SAG vehicle.
A parent or guardian must accompany a youth-age rider in a SAG vehicle.
The SAG vehicles are not for the storage of extra clothing or gear. Any extra clothing or gear that is left in the SAG vehicles is the sole responsibility of the rider to recover. The drivers are not responsible for gear placed, or left, in the vehicles.
Participants of Face of America are invited to enjoy the ride conclusion Saturday afternoon at the Frederick Fairgrounds in Frederick.
Food and beer will be available for participants and family. Too tired to celebrate or have early dinner plans? We’ll have free athlete shuttles from the fairground to nearby hotels to transport you, once you have dropped your bike in the secure overnight storage and collected your overnight bag.
Every rider except our participating adaptive athletes is responsible to secure his/her own lodging on Saturday night, as well as their dinner. World T.E.A.M. will provide shuttle service to select Frederick lodging properties for participants from the Frederick Fairgrounds. If you made your hotel reservation outside of the host hotels on the Face of America web page and reaching the hotel will require transportation, you will need to make arrangements with a ride sharing service to get yourself to and from the fairgrounds.
Excepting our adaptive athletes, Saturday dinner will be each rider’s responsibility. The ride finish at the Frederick Fairgrounds will feature food trucks with food for purchase. For many Frederick hotels, restaurants are within walking distance. Athletes may choose to use a ride sharing service, or a taxi, to reach those that are more distant. A few properties host restaurants and small convenience stores for guests. For some advice on the best restaurants in Frederick, review this Yelp directory.
Adaptive athletes and registered caregivers may optionally reserve $20 dinner vouchers for the Hilton Garden Inn’s Garden Grille & Bar for Saturday evening if they are not planning on eating with their team at a restaurant. Reservations for these vouchers are required – reservations must have been placed online by our October 1st deadline. Vouchers are not refundable, nor are they transferable. The vouchers are not valid for room service.
Please be aware that family and friends may not follow the Face of America by private vehicle. This is for the safety of the riders, and to comply with program permits. World T.E.A.M. will provide transportation for registered caregivers of our adaptive athletes to join the ride at the Saturday lunch and at the Gettysburg finish at Brown’s Ranch on Sunday. All other family members and friends are requested to proceed directly to the end of the route on both days. Please be aware that any vehicle that is not part of the Face of America support team will be asked by staff members to leave the route. Due to the size of this ride, it is very important that we regulate all vehicles.
On Sunday, family and friends are encouraged to travel directly to the finish line celebration at Brown’s Ranch in Gettysburg. For family and friends who would like to explore Gettysburg and the Military Park prior to the arrival of the riders, plan on arriving at the complex by about 12:45 p.m.
Parking for Brown’s Ranch is along city streets to the north of the ranch entrance (please leave Boycott Lane and Windbriar Lane open for the cyclists to pass). Golf carts will provide quick shuttle service to the Brown’s Ranch entrance from along the street parking. Some parking immediately adjacent to the ranch entrance will be reserved for ADA and service vehicles. For those willing to walk a little further or have a bicycle, the Federal Communications Commission is allowing parking at their remote parking lot at 1270 Fairfield Road, Gettysburg, PA 17325. There is very limited parking for participants, families or the public at Brown’s Ranch.
For riders who are participating in your first Face of America cycling challenge or those returning, the finish line celebration is an immensely satisfying way to end your journey. The ride is anticipated to end in Gettysburg between 1:15 and 1:30 p.m. Sunday at Brown’s Ranch, 180 Redding Lane, Gettysburg, PA 17325. (MAP)
Family and friends are welcome and encouraged to participate in this celebration. Please note that only service dogs are permitted at the ranch. Any athletes with service dogs need to arrange for a friend or family member to care for the dog until the athlete’s arrival.
The Brown’s Ranch Barn Party and Roast will feature a roasted chicken meal, sides, desserts, soft drinks, water, and a variety of beers. Lunch is included for every registered athlete.
Participants may change clothes after retrieving their overnight bags, which will be unloaded in numerical order and waiting outside the designated changing areas for men and women. For those athletes riding the Sunday afternoon bus to Arlington, be sure to place your bag in the bus storage bin and bring your bike to the box trucks for loading prior to going to lunch. Please note these trucks will be leaving early for Arlington from the ranch, prior to the departure of the buses.
Live musical entertainment will offer a festive atmosphere at Brown’s Ranch – participants with their own transportation home are encouraged to celebrate with the group until the buses depart for Arlington at 3 p.m.
Return bus transportation to the Hyatt Regency Crystal City Hotel in Arlington for participants and bikes is available for Sunday afternoon. A free reservation is required (if you did not reserve a bus ticket when you registered, you may contact us for assistance). Buses will depart Brown’s Ranch at approximately 3:00 p.m., with an estimated 5:00 p.m. arrival in Arlington, depending on local traffic. Once at the Hyatt Regency, air travel participants can transfer to the free Hyatt airport shuttle for the short trip to Reagan National Airport.
Riders are responsible for ensuring their overnight bag and bike is loaded onto the correct box truck prior to departing Brown’s Ranch. Trucks are labeled. World T.E.A.M. is not responsible for lost or misplaced luggage or bicycles. Any luggage or bikes that is left behind and has to be shipped by UPS will be sent at the rider’s expense. World T.E.A.M. is also not responsible for damage to bikes that may occur during transit.
When boarding a bus, make sure it is going to your intended destination. Some buses are chartered by teams for destinations other than the Hyatt Regency in Arlington. Buses will be clearly marked.
At Face of America, able-bodied riders have the privilege of riding with our adaptive brothers and sisters. The ride pace will be controlled by a pace car that will move at an average speed of 10-12 miles per hour. This pace is designed to allow our adaptive athletes riding bicycles, hand cycles and recumbent bikes to comfortably keep up with the pace of the group. Please do not pass the pace car.
Adaptive hand cycles and three wheel recumbent bicycles will have push poles attached. These allow able-bodied riders to assist the adaptive cyclist in climbing the steeper hills on the ride. Able-bodied cyclists should observe and learn how to properly use a push pole before every attempting to assist any rider. Also, please ask the adaptive cyclist if they want assistance BEFORE beginning to exert force on the push pole, as this force causes the adaptive bicycle to steer in a significantly different manner and can be dangerous. If you are willing and able to assist with providing a push for an adaptive cyclist on a regular basis, please talk to a Safety Marshal. If you do not have experience pushing a hand cycle, please do not attempt this task for your first time on a hill. A Safety Marshal can offer guidance.
On downhill sections, adaptive hand cycles and three-wheel recumbent bicycles descend at a greater speed than a traditional bicycle. The athletes need this momentum to assist them in getting up the subsequent hill. Able-bodied cyclists in the vicinity of an adaptive cyclist on a descent should move right. Please notify riders in front with the call “hand cycle back” (similar to the traditional call of “car back” when a car approaches a group from the rear).
Where possible, the route is marked on the road. Turns are marked both before and after the turn to warn the rider, and then to confirm the rider is on the correct course.
Motorcycle Marshals (Moto) with the assistance of Safety Marshals will escort athletes each day. Motorcycle Marshals control vehicular traffic in all intersections that are not protected by local police officers. Please follow the instructions and guidance of all Safety Marshals and Moto team members for your own safety and well-being. Please note that although the Motorcycle Marshalls may stop traffic, it is up to each rider to make their best judgement on proceeding to ride in the roadways.
Bicycle helmets are required to be worn at all times during the ride.
Larger teams may register a Team Athlete Support Vehicle for Face of America Gettysburg. Free online registration provided the team complimentary preferred parking at all rest stops on Saturday and Sunday, and at the ride daily finishes in Frederick and in Gettysburg.
Unregistered team vehicles may be parked in other available spaces.
Participating Face of America athletes have the option of bringing a small cinch day bag that may contain a rain jacket, shell, or other clothing item. This bag must be clearly identified with the athlete’s name and telephone number. Athletes may deposit their bag each morning in the designated bin – these bins will travel to each rest stop, and will be available if an athlete chooses to drop off a piece of clothing or pick up a piece for current weather conditions. All items must fit within the cinch bag. World T.E.A.M. is not responsible for lost or stolen items.
Some teams may also have support vehicles where athletes can leave clothing bags – contact your team captain to see if this service is provided.
Come prepared for your Face of America ride. Weather can and has varied from damp and chilly, to warm and sunny. Be sure to check the weather forecast for Washington, Frederick and Gettysburg before traveling to ride check-in to bring the correct clothing.
Some gear and materials you should consider bringing with you include:
- Valid photo ID (for entry into Joint Base Myer/Henderson Hall)
- Flat tire patch kit
- Spare tube(s)
- Portable hand tire pump
- Water bottle(s)
- Padded biking gloves
- Small backpack or saddle bag
- Rain gear
- Light jacket
- Arm warmers
- Cellular Telephone
We love social media! Post digital images, videos and other ride-related content during Face of America to your social media accounts. World T.E.A.M. will live post content to Facebook, Twitter and Instagram using the hashtag #wearefaceofamerica. Be sure to tag us when posting!
- World T.E.A.M. Facebook account: @worldteamsports
- World T.E.A.M. Twitter account: @worldteamsports
- World T.E.A.M. Instagram account: @worldteamsports
If you have questions or concerns during Face of America, please feel free to ask a volunteer, safety marshal or a Face of America staff member. Our staff members will be wearing blue polo shirts or World T.E.A.M. corporate shirts. Face of America volunteers will be wearing yellow t-shirts, and our safety marshals will be wearing yellow cycling jerseys.
Our telephone help line may also be of assistance. Please call 855-987-8326 x 10. Our help number opens at noon Eastern Daylight Time, Thursday, October 7th and closes at 1:00 p.m. on Monday, October 11th. If you are not able to reach one of our representatives, please leave a message.